One reason for this guideline is that many people respond to email on mobile phones, which makes long signatures irritating to scroll through.
Company website logo/links - Consider providing a hyperlink to your company’s website below the company name or logo. Your website address - If you have a personal website (e. g. , if you’re a freelancer), linking to it will increase the website’s visibility. Social media links - Your signature can include links to any professional social media accounts. Work examples - If you have product or work examples online, linking to them will make these examples readily available to potential clients.
Email address - Adding an email address to your signature is redundant, and takes up valuable space. Personal social media - Personal social media, websites, blogs, and so on don’t belong in a professional signature. School information - Leave things like your alma mater, degree, and education level out of professional signatures.
Keep in mind that many modern email services block images from unknown senders.
Avoid bright, vibrant colors or color combinations that clash with each other. When using a primary color, support it with a varying tone of the same color to make it visually appealing and to put it in alignment with the white background of your email. Avoid using eccentric or unusual colors, such as gold, burgundy, or pastel greens and yellows. These colors are visually jarring, and they have been known to appear muddy or difficult to read on some computer monitors.
You can use a light color (e. g. , light-blue) for the vertical line and a dark color (e. g. , dark-grey or black) for the text itself to make the text stand out.
Mobile: +1 (123) 456-7890 | Work: +1 (123) 456-7890 | Home: +1 (123) 456-7890
Larger signatures can also distract from the email’s content.
WiseStamp and NewOldStamp are both decent signature generators that offer free trials. Most email services provide basic signature creation sections, though you’ll be unable to add images and social media stamps in most of them.
If you aren’t signed into Gmail, enter your email address and password first.
If you aren’t signed in, enter your email address (or phone number) and password to sign in. If you like, you can also create a signature using the desktop client for Outlook.
If you’re using the beta version of Outlook, scroll down and click View full settings at the bottom of the drop-down menu.
If the “Layout” heading doesn’t have indented options below it, click Layout to show its options. If you’re using the beta version of Outlook, click the Mail tab on the left side of the window, then click the Personalization tab.
If you aren’t logged in, enter your email address and password before continuing.
If you aren’t logged in, enter your Apple ID and password, then click →.
iCloud Mail won’t save most of your text formatting (e. g. , size, color, font), so your signature might not be as powerful on iCloud Mail as it is on other email providers.
