How To Create An Index In Word With Pictures

If you want to adjust the font face, size, style, or color of this entry in your index, you can do so here. Just highlight the word or phrase in “Main entry,” right-click the highlighted area, and then select Font. Make any changes you want to the font and then click OK.

For example, if you selected the word surnames and plan to index all surnames in your document, you may want to add mark each surname in the document with the “Surnames” main entry, and then list the surname itself as the subentry. You could also add a third-level entry, which would appear below a subentry in the index. To do this, just type a colon after the subentry and then type the third-level entry.

If you’d rather the selected entry reference a different entry (think of when you see “See also” in an index), select “Cross-reference,” and then type the name of the other entry next to “See. " If you want the entry to point to a range of pages rather than a single page, you’ll need to create a bookmark for that page range. If you have a bookmark, select “Page range,” and then select your bookmark from the drop-down menu.

After marking an entry in the index, paragraph markers will turn on immediately, and you’ll see the selected word or phrase in your document surrounded in curly braces with special formatting, much like this: {XE “entry”} If it’s too confusing for you to see your document in this format, you can switch back to the standard view by clicking the Home tab and then clicking the paragraph symbol ¶ in the toolbar. If you want to mark all instances of the same word or phrase throughout your document, you can click the Mark all button at the bottom. This would add the page number for all instances of this word or phrase to its entry in the index.

After marking your main entries, go through and mark any subentries or third-level entries. It’s kind of awkward to do: Highlight the word or phrase you want to list as a subentry. Using our surname example, let’s say you created a main entry for Surnames and want to add the surname “Williams” to the list of surnames in the index. Start by highlighting the first instance of “Williams” in your document. Next, click the Mark Index Entry window. This adds “Williams” to the “Main entry” field (for now). Type or paste the subentry (Williams, in our example) into the subentry field. Replace the text in the “Main entry” field with the name of the main entry (Surnames, in our example). Edit any details and click Mark (or Mark all).

As you make changes to the index, you’ll always see a preview in the “Print Preview” box at the top-left corner of this window.

If you click the down arrow enough times, the value will change to “Auto,” which will automatically adjust the column numbers to best fit the amount of content in the index.

You can also create your own design by selecting From template and clicking the Modify button at the bottom-right. This lets you customize fonts, spacing, and style for all entries and subentries to create your own design format. If you want the page numbers to be aligned on the right instead of right after each entry, check the box next to “Right align page numbers. "

Change the text inside the quotation marks: If the text is incorrect, correct it now by editing what’s inside of the quotes. Delete an entry: If you want to completely remove an entry from the index, select the entire index entry field (including the curly brackets) with your mouse, and then press your keyboard’s Delete key. You can click the Paragraph icon in the Home tab when you’re finished to turn off paragraph markers.

If that doesn’t work, click the References tab, and then click Update Index on the toolbar.